Pudsey Community Project
GDPR Data Protection (Privacy) Policy
DATA PRIVACY NOTICE
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by
the information alone or in conjunction with any other information in the data controller’s possession or
likely to come into such possession. The processing of personal data is governed by the General Data
Protection Regulation (the “GDPR”).
Who are we?
The Board of Trustees of Pudsey Community Project is the data controller. This means it decides how your
personal data is processed and for what purposes.
How do we process your personal data?
The Board of Trustees of Pudsey Community Project complies with its obligations under the GDPR by
keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining
excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and
disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to provide a charitable voluntary service for the benefit of the public in a particular
geographical area as specified in our governing documents;
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at Pudsey Community Project.
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What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and
services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social
security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim
provided: -
o the processing relates only to members or former members (or those who have regular contact with
it in connection with those purposes); and
o there is no disclosure to a third party without consent.
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Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with staff and necessary
volunteers of the Project in order to carry out our services for purposes connected with the Project. We
will only share your data with third parties outside of the Project with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in GDPR best practice. We retain data while it is still
at all current to a maximum of 6 years after last usage; gift aid declarations and associated paperwork for
up to 6 years after the calendar year to which they relate; legal/safeguarding records permanently.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data: -
The right to request a copy of your personal data which the Board of Trustees of Pudsey Community
Project holds about you;
The right to request that the Board of Trustees of Pudsey Community Project corrects any personal data if
it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the Board of Trustees
of Pudsey Community Project to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where
possible, to transmit that data directly to another data controller, (known as the right to data portability),
(where applicable) [Only applies where the processing is based on consent or is necessary for the
performance of a contract with the data subject and in either case the data controller processes the data
by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to
request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is
based on legitimate interests (or the performance of a task in the public interest/exercise of official
authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then
we will provide you with a new notice explaining this new use prior to commencing the processing and
setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek
your prior consent to the new processing.
Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Project at
office@pudseycommunity.org.uk.
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/or at the Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire. SK9 5AF.
This Data Privacy Notice is the version reviewed in January 2024.
